Documents are everywhere.
They are a part of everyday work. If you work for insurance, healthcare or finance industries, the sheer volume of documents produced each day can drain the enthusiasm from your most eager document strategists. An organized approach is essential if you hope to get your hands around the scope of your strategy.
- Understand the original purpose of each document.
- Determine whether the document is needed – is it still effective?
- Examine the current technology used to create, produce and process current documents – what are its strengths and weaknesses?
- See if current technology can be reused and shared in new ways through the use of new or different technology.
- Investigate new and developing technology.
When investigating new technology, make sure you are asking the right questions. How can you do things differently? What technologies will enhance your current systems? Who is successful using what technology?
Together the answers to these questions can provide your organization with a successful document strategy.
Consider that there may be hundreds, if not thousands of documents within you organization. Some are more important than others. Some are obsolete while others have a lifetime of importance. Some documents drive vital business functions while others flounder in mindless workflow, living a life of their own because “we’ve always done it this way.”
Chances are that only a few documents are absolutely indispensable to your business. There is no need to rebuild every document. Instead start you strategy with the most essential documents and work from there.
Are you ready to rebuild your own document strategy?
Read some of our current customer successes to learn how their document solutions have reaped incredible benefits.